Hosted QuickBooks Solution

Hosted QuickBooks Solution by OC Cloud9

Most companies want to streamline their daily operations to generate a greater profit. Migrating to a reliable and secure financial accounting software solution is one of the most beneficial decisions a company can make. It’s imperative that financial data is easily managed and securely encrypted.  There are only a few reputable accounting programs on the market. Tried and true, QuickBooks is one of the most globally used Accounting Programs for Small to Mid-Market Businesses. This program has gained it’s popularity over time primarily due to it’s ease of use and accessibility for CPAs and other accounting professionals both remotely and on-premise.

QuickBooks is widely popular due to its ease of use. It is a very user friendly accounting program that enables employees of varying computer literacy levels the ability to generate quotes, accept credit card payments, and bill clients.  That increasingly growing company file is the lifeline to the success of a business, yet thousands of small businesses don’t protect their company data file from catastrophic hardware or software failures.  QuickBooks is available to use as a physical On-Premise or a remote Virtual Solution. Customers can opt to use the budget version of QuickBooks or use the full version at their office or hosted as a cloud solution. There are a handful of Cloud Providers that can competently host QuickBooks but only a select few can properly integrate all of the other software programs, email and printing features that a typical company will require to work with on a daily basis.  Everyone wants to host your QuickBooks Company Files, yet the pitfalls with some of those providers can include an array of unresolved issues, lack of or no customer support, and of course, the integration of QuickBooks with other vital proprietary software applications for shipping, credit card processing and warehouse inventory such as Fishbowl, World Ship, Ship Gear, Shipstation, CloudCart, UPS and Instant Accept.  When the time comes to resolve that inevitable issue, Most providers leave companies to fend for themselves. This is the number one complaint we hear about from clients who move to OC Cloud9’s Hosted QuickBooks Solutions. Our Cloud Tech Team can resolve those annoying integration issues with your vital shipping, billing and inventory applications so that you, our customer, can run your business rather than maneuver around software glitches and inefficiencies. OC Cloud9 has a proven track record of success  with clients using proprietary software apps that integrate with QuickBooks where others leave customers to deal with unresolved discrepancies that can cost a huge loss of revenue or productivity.

On-Premise QuickBooks use continues to be a chosen solution for many companies due to many of the recurrent problems I have mentioned.  The major issue with a on-premise Quickbooks Solution is the reliability of critical hardware, data security and data backups in the event of a failure or critical error. We see it all the time, clients virtually dead in the water, without their Quickbooks database files due to some uncontrollable circumstance. To protect valuable company data, many businesses are moving away from the uncontrolled technical headaches and moving to a hosted Cloud solution.

So why move to a Hosted QuickBooks Solution?

Reason#1: Data Security

The growing threat of network hacks and Ransomware Infections should be reason enough to opt for the most secure solution for your valuable data. However, there are other more important reasons as well, such as protecting the financial data of your customers. How would it feel to know that you were the cause of a data breach that affects your customers? Many companies use Intuit to process credit cards. Although compliant, it still stores credit card information locally. By hosting with OC Cloud9, that credit card data is no longer stored locally. Therefore, when it comes to filling out the PCI SAQ, you (the QB user) no longer has to answer “yes, I store credit card information locally”. That “yes” answer puts up an automatic red flag and requires many additional questions as well as a network and device scan. A company that stores credit card information locally is now responsible for the security of that data locally. This is a huge relief for many of our clients.

Reason#2: Data Backups  

The loss of important company data is catastrophic and can cost $$$$ in extra labor and lost business. A Virtual QuickBooks Solution eliminates the worry of successful backups as they are real time and included as part of the monthly service. A company is only as good as their last backup. This hugely important task is usually given the priority level of “low” rather than what is truly is. Using a hosted solution removes the responsibility of an employee as this task is scheduled automatically without the failure of a human mistake.

Reason #3: Client Support

This is where OC Cloud9 stands above the rest! Real people in our office answer our phones, during business hours.  We have a physical office that you may visit, and we don’t believe that leaving customers on long holds is good business. You have a problem, stand by, we will do what we can to resolve it for you quickly and painlessly.

Reason#4: Other Hosted Applications:  

The number one reason why clients hold back on a Hosted QuickBooks Solution is due to the worry of application compatibility. This is our greatest success at OC Cloud9. Our techs are the masters when it comes to virtual application compatibility. If there is a way to integrate a software program in a physical environment, unless the software in question is from the old Windows XP days, there is a 99.9% chance we can make it happen is a hosted environment.  Our clients can opt for a simple hosted QuickBooks solution as well as a complete Virtual Desktop/Virtual Server Solution, depending on their needs. We offer custom Cloud Solutions designed to work for our clients to meet their needs, not ours.

At OC Cloud9 we are happy to help. Please contact a member of our Technical Team with further questions or to schedule an IT assessment at (949) 699-6619 or contact us.