Out of Office Assistant

Created OnAugust 7, 2019

Last Updated OnAugust 7, 2019

byMatt Jones

This article describes how to use the “Automatic Replies (Out of Office)” and “Out of Office Assistant”.

Microsoft Outlook 2019, Outlook 2016, 2013

Enable Out of Office Assistant

Click on the File Tab.
Click on Automatic Replies (Out of Office)
In the Automatic Replies dialog box, Select the Send Automatic Replies check box
(optional) Enable Only Send during this time range and specify a start and end time.
In the Inside my organization tab, Enter a message that you want to send within your organization.
(optional) In the Outside my organization tab, type the message you want to send outside your organization.
Click OK

Disable Out of Office Assistant

Click on the File Tab.
Click on Automatic Replies (Out of Office)
In the Automatic Replies dialog box, Select the Do not send automatic replies check box

If you Choose to Only send during this time range automatic replies will enable and disable at the times specified

1. Click on the File Tab.

2. Click on Automatic Replies (Out of Office)

3. Click on Automatic Replies (Out of Office)

Screenshots from Outlook 2019

Outlook Web App

You must be logged into https://outlook.occloud9.com/owa before completing these steps

Enable Out of Office Assistant

Click on the Gear icon in the upper right hand corner.
Click on Automatic replies
In the Automatic Replies dialog box, Select the Send Automatic Replies check box
(optional) Enable Only Send during this time range and specify a start and end time.
In the Send a reply once to each sender inside my organization with the following message Text box, Enter a message that you want to send within your organization.
In the Send a reply once to each sender outside my organization with the following message Text box, type the message you want to send outside your organization.
Click OK

Disable Out of Office Assistant

Click on the Gear icon in the upper right hand corner.
Click on Automatic replies
In the Automatic Replies dialog box, Select the Do not send automatic replies check box

1. In the Automatic Replies dialog box, Select the Send Automatic Replies check box

2. Click on Automatic replies

3. Click on Automatic replies

6. Click Ok

Screenshots from Outlook Web App 2016

Outlook on Mobile

Enabling the Out of Office Assistant is only possible from the Outlook mobile app for android or iOS. Please visit our Device setup article for information on installing and configuring the app.